This information is based on the current regulations and recommendations of the relevant institutes and authorities and is valid for all events of the FondsForum platform from 1.8.2020. Changes and adjustments are possible at any time or can be changed individually for single events.
1. Corona Management Concept
a. Attendance and transmission via LiveStream
The FondsForum platform would like to meet the interest of the participant community in a continuing exchange between investors and real estate experts. In order to be able to implement this, the presence events will also be broadcast in a LiveStream. In a LiveStream, the event is filmed by a camera team and transmitted live via the Internet to event participants, who can follow the event by watching it on their PC or, if necessary, via mobile devices such as cell phones, iPads, etc.
b. Restricting face-to-face events and WebEvents as an event format in the event of official bans
Due to the development of the pandemic, it may be possible that the number of participants to a face-to-face event is subsequently restricted by official instructions. In this case, the personal participation of guests must be cancelled in the reverse order of ticket booking. Of course, guests with cancelled attendance will have the opportunity to participate via LiveStream. In this case, the ticket prices will be charged and the difference refunded. Insofar as authorities ban meetings (presence events) that take place for professional, official or business reasons, all events of the FondsForum platform will be held as WebEvents in each case. WebEvents are events that are organized exclusively as video conferences. They are usually held from a professional production studio, from which speakers give their presentations. Participation for viewers takes place exclusively via computer or, if necessary, via mobile devices such as cell phones, iPads, etc.
c. Treatment of ticket prices already paid
If professional attendance events, which were planned for professional, official or business reasons, cannot be held due to official prohibitions, for example, they will be organized as WebEvents. In this case, tickets for attendance will automatically be converted into cheaper ticktes for participation via a LiveStream and the difference will be refunded or issued as a credit note.
2. Corona hygiene concept for presence events
a. Participant admission to events
Due to distance regulations in accordance with official requirements, attendance events may only be held with a reduced number of participants. At events with a limited number of participants, the representatives of sponsors are admitted to the respective event first, followed by the speakers. Subsequently, investors and investor representatives are registered (to an appropriate extent, depending on the size and event strategy of an event). Other participants are then admitted to the event at equal quotas (this also depends on the size of an event as well as the event strategy). Of course, we always check the admission of all presence participants first.
b. Location preparation for events
Before the start of an event, all rooms where participants are present as well as contact surfaces are disinfected. In addition, all rooms are aired before the event begins. If rooms have air-conditioning systems, the event team will work with the location operator to determine in advance exactly how these ventilation systems will be used and what form of use of these systems will best protect participants from possible virus transmission. In the meantime, hotels as well as other locations have very good hygiene concepts, as these are part of the daily procedures and are regularly checked by the responsible authorities.
c. Regulations for the operation of the presentation equipment for speakers
All speakers should conduct their presentations at the lectern and speak into the fixed gooseneck microphones of the lectern. This will be disinfected after each lecture. Presenters will be given a presenter (handheld transmitter for scrolling through presentations) by the technicians to control the presentation slides. If desired, the speaker may also be given a handheld transmitter microphone. Headsets will not be used. As a general rule, all presenters must thoroughly disinfect their hands before taking over their presentation equipment. Disinfectant is available from the technicians.
d. Arrival to the event
All participants in an event must wear mouth-to-nose masking (OP/FFP2 mask) and disinfect their hands upon arrival to the event. Corona rapid testing will be performed on-site by trained professionals. To avoid waiting times, participants are also welcome to bring an issued negative certificate from a recognized test center (e.g. ASB Testcenter) to the event. However, this must not be older than 24 hours.
e. During the event
During the event, rooms will be ventilated and contact surfaces in frequently used areas will be cleaned regularly. The event organizer will determine with the location operator which form of food service (table service or set-up of one or more buffet stations) provides the best protection and is proportionate. When food is provided via buffet stations, all participants must wear a mouth guard, disinfect their hands, and follow possible directional instructions for food selection. As a general rule, all participants must observe the signage/information in the location during an event, as well as comply with the Corona Rules of Conduct of the FondsForum platform (see item g).
The organizer controls the compliance with the Corona rules of conduct of his guests and informs them accordingly in case of non-compliance. The guests should follow the instructions of the organizer for their own protection and that of all participants.
g. Corona Code of Conduct
Hands must be washed and/or disinfected regularly during the event. For this purpose, disinfectants are available to the participants at the events.
Mouth/nose covering (OP/FFP2) must be worn when walking through all rooms of the location. Currently, there is a requirement to wear OP or FFP2 masks.
Event attendees must always maintain a minimum distance from others.
Once a guest has taken a seat in the conference room at the beginning of an event, that seat remains assigned to them for the entire duration of the event.
After taking a seat in the conference room, the mouth-to-nose covering may be removed.
When sneezing or coughing, the coughing etiquette must be observed and, if possible, a disposable handkerchief must be used or, if necessary, sneezed into the crook of the arm.
When participant materials (such as handouts) are distributed, all participants must be careful not to use other people's materials.